Job Description

overview

Our client in the cybersecurity sector is seeking to recruit an Administration Officer who will report to the Head of Operations / COO. The incumbent will be reponsible for managing office operations, coordinating administrative tasks, and providing support to ensure the smooth functioning of the organization.

Responsibilities:

Responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations.
Responsible to ensure that all administrative policies, standards and procedures are adhered to for the smooth running of the company.
Oversee the upkeep of the office, arrange necessary repairs, and ensure a well-stocked inventory of office supplies.
Coordinate office activities and operations to ensure efficiency and compliance with company policies.
Manage office supplies and inventory, ensuring timely ordering and restocking.
Serve as the Personal Assistant to the COO & General Manager, managing schedules, correspondence, and any other support tasks required.
Assist in the preparation of reports, presentations, and other documents as required.
Provide support in scheduling appointments, meetings, and travel arrangements for staff and management.
Organize the office layout and manage the ordering of stationery and equipment, coordinating with the maintenance department as needed.
Manage the office G&A budget, ensuring accurate and timely reporting.
Assist in budget preparation.
Process invoices and purchase orders as needed.
Chase of debtors.
Work with HR to update and maintain office policies as necessary, establishing and implementing office procedures and practices.
Maintain organized filing systems for important documents, records, and correspondence.
Ensure confidentiality and security of sensitive information.
Collaborate with various departments to ensure effective communication and workflow.
Provide general support to visitors, making them feel welcome and assisting with their needs.
Liaise with facility management vendors, including cleaning, catering, and security services.
Serve as the primary point of contact for internal and external communications.
Collaborate with various departments to ensure effective communication and workflow.