Job Description
Job Detail
overview
Our client, a law firm is seeking to recruit a dynamic Office Executive / Personal Assistant who will oversee and manage all aspects of the company's administrative functions, including office supplies, equipment, maintenance and security.
Responsibilities:
Handle accounts payable and track expenses.
Assist with recruitment, orientation and onboarding of new employees. Oversee personnel records and payroll and benefits administration on Sicorax.
Develop and implement office policies and procedures to streamline processes, enhance efficiency, and ensure compliance with legal and regulatory requirements.
Stay updated with technology advancements.
Coordinate meetings, manage calenders and assist with scheduling, travel, accommodation and visa arrangements.
Establish and maintain organized filling systems for legal documents, correspondence, and administrative records.
Ensure compliance with document retention and confidentiality policies.
Liaise with vendors, such as IT service providers, office suppliers and maintenance contractors, to ensure timely delivery of services and resolve any issues.
Act as personal assistant to the partner, in respect of both work-related and personal matters.
what you need to know
Profile:
Degree in Business Administration.
At least 5 years' experience in an administrative or HR role.
Proven work experience as an executive assistant.
Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders.
Attention to detail and accuracy in all aspects of work.
Proficiency in office productivity software, such as Microsoft Office Suite, and knowledge of legal practice management software.
Abililty to maintain confidentiality and handle sensitive information with integrity.
Problem-solving and decision making skills to address operational challenges and propose effective solutions.
Flexibility and adaptability to multitask, handle a fast-paced work environment, and respond to changing priorities.
CV Form
Job information
Job Reference:
2514-OEPA-ARL
Published Date:
4 April